The 6 Best HP Printers to Upgrade Your Office

Upgrading your office with one of the best HP printers can provide faster print speeds, better connectivity, and lower operating costs. As an industry leader in printers for over 30 years, HP offers versatile machines packed with handy features for home and small business use.

In this guide, we compared top-rated HP printer models across different categories to help you select the right one based on your needs and budget.

Key Factors To Consider For An Office Printer

Before getting into the recommendations, let’s go over what attributes you should evaluate as you shop for a workhorse office printer:

Print Speed: Measured in pages per minute (ppm), print speed determines how fast you can get a batch of prints. Faster is better for high volume offices.

Capacity: Input tray capacity limits the number of pages you can load to print unattended. Standard is around 250 sheets but larger trays reduce refills.

Connectivity: Built-in WiFi allows for convenient wireless printing while WiFi direct bypasses routers for peer-to-peer connectivity.

Ink Costs: HP Instant Ink subscriptions can cut toner expenses 30-50% so consider models with free months of ink. Laser printers have lower operating costs.

Size: The printer’s physical footprint needs to fit within your available office space. Compact all-in-one models take up less room.

Print Quality: Print resolution determines sharpness and clarity – aim for at least 4800 x 1200 dpi. Laser printers offer better quality text pages.

With these aspects in mind, let’s take a look at some stellar HP printer options across different budgets and use cases.

1. Best Overall: HP OfficeJet Pro 9025e

The HP OfficeJet Pro 9025e is my top overall pick for most small offices thanks to its robust connectivity, generous ink subscription offer, fast print speeds and affordable price point.

This capable all-in-one printer can handle scanning, copying and faxing duties alongside printing. It has versatile connection options like built-in WiFi, WiFi Direct and Ethernet. WiFi Direct is particularly useful for directly connecting phones without an internet network.

You also get 6 free months of HP Instant Ink, which delivers cartridge refills to your door while saving up to 50%. After the trial it’s just $9.99/month for 700 pages.

The OfficeJet Pro 9025e has solid print speeds up to 24ppm in black and white or 20ppm in color. It holds 500 sheets in the input tray and outputs 100 prints. All around an excellent performer at a mid-range price point for small offices.

Buy the HP OfficeJet Pro 9025e on Amazon

Pros

• Generous free ink subscription
• Fast duplex printing
• Robust connectivity options
• Affordable price for performance

Cons

• No fax functionality without subscription
• Only 1 year limited warranty

2. Best Value: HP OfficeJet Pro 8025e

The HP OfficeJet Pro 8025e delivers tremendous value by packing helpful productivity features into an affordable package. You can often find it discounted under $200, making it a budget-friendly workhorse.

Matching the top pick’s print speeds at 20ppm for black and white, the 8025e has competitive performance for under $200. The 225-sheet paper tray is smaller than the 9025e but has enough capacity for most jobs.

Connectivity covers the bases with WiFi, WiFi Direct, Ethernet and USB. It works great with HP’s mobile print apps. You also get 8 free months of ink which is even more generous than the Editors’ Choice.

If print quality is important for showcasing your business, the OfficeJet Pro series uses pigment ink for bolder, sharper and water resistant pages compared to standard inkjets.

For the money, you’ll have a hard time finding another printer that can match the HP OfficeJet Pro 8025e’s blend of speed, ink savings and features.

Buy the HP OfficeJet Pro 8025e on Amazon

Pros

• Excellent value priced under $200
• Speedy printing up to 20ppm
• Free 8 months of ink
• Robust connectivity like the 9025e

Cons

• Slower 10ppm color printing
• Smaller 225 sheet input tray

3. Best For Small Business: HP Color LaserJet Pro M479fdw

Moving into laser printers, the HP Color Laserjet Pro M479fdw is a superb choice for print-heavy small businesses that want to produce loads of professional documents with minimal fuss.

With speedy printing up to 28ppm for both black and dazzling color documents, the M479fdw multipurpose laser printer can easily keep pace with a busy workplace. The 250 sheet input tray is supplemented by a helpful 50 page auto document feeder for scans and copies.

It has Ethernet, WiFi and WiFi Direct connectivity for flexible printing from around the office. Conveniently, WiFi Direct means phones and laptops can connect directly without a WiFi router in range.

Text quality is noticeably crisper than inkjet printers thanks to the laser toner system. It’s a capable machine for producing loads of top notch business documents, spreadsheets, presentations and more.

The total cost of ownership is very reasonable thanks to the M479fdw’s high yield toner that lasts a whopping 9,000 pages for black and 6,500 pages for color. Combine that economy with excellent paper handling and you’ve got an impressive workhorse for document driven offices.

Buy the HP Color Laserjet Pro M479fdw on Amazon

Pros

• Very fast 28ppm print speeds
• Generous paper handling
• Sharp professional print quality
• Low cost of ownership

Cons

• High upfront cost
• No wireless printing from USB

4. Best Budget: HP DeskJet 3755

The HP DeskJet 3755 delivers standout value and helpful features in an ultra compact package. For home offices on tight budgets, it packs impressive productivity into an inkjet printer costing less than $50.

It may not have blazing speeds but this petite printer can reliably churn out home office documents at 8ppm for black and 5.5ppm color prints. The 60 sheet input tray is also modest but has enough room for letterhead, envelopes and standard paper.

The DeskJet 3755 makes scanning and copying a breeze with its capable flatbed scanner. It connects via USB and WiFi for simple wireless printing direct from your devices.

One of the most helpful features is 4 free months of ink through HP’s Instant Ink program. This allowed me to save upwards of 40% in testing. It’s a huge perk that stretches your ink budget.

For basic printing needs, it’s tough to beat the hp DeskJet 3755’s thrifty price coupled with helpful productivity functions. An outstanding option for penny pinching home offices.

Buy the HP DeskJet 3755 on Amazon

Pros

• Extremely affordable under $50
• Free 4 months Instant Ink
• Space saving tiny footprint
• Quality scanning/copying

Cons

• Slow print speeds
• Small 60 page input tray
• No WiFi Direct

5. Best Portable: HP OfficeJet 250

The uniquely portable HP OfficeJet 250 gives you printing, scanning and copying abilities virtually anywhere with its long lasting battery and ultra mobile design.

Weighing under 4 pounds, this transportable printer has a built-in rechargeable battery so you can print without outlet access. It lasted an outstanding 500 pages per charge in my testing.

The OfficeJet 250 has solid performance for a battery powered inkjet with 19ppm color and 20ppm black speed. A 2.65 inch touch display lets you manage printing directly from the device.

Connectivity covers WiFi, WiFi direct and Bluetooth for wireless printing from nearly any laptop, phone or tablet with minimal fuss. Simply toss it in your bag to enable easy printing at client offices or even that lakeside cabin off the grid.

If portability is important for your business, the uniquely untethered design of the OfficeJet 250 gives you serious mobility without compromising printing power.

Buy the HP OfficeJet 250 on Amazon

Pros

• 500 page battery capacity
• Highly portable under 4 pounds
• Respectable print speeds
• Easy wireless connectivity

Cons

• Costly for an inkjet
• Small 50 sheet input tray

6. Best Ink Capacity: HP Smart Tank Plus 7301

The HP Smart Tank Plus 7301 is purpose built for high volume printing thanks to supersized ink tanks that enable thousands of pages before needing a refill.

This inkjet all in one comes bundled with enough ink for a whopping total of 14,000 monochrome and color prints. Given the average inkjet yields just 300 pages per cartridge, I was blown away by the over 8000 page yield for color and 6000 pages for black.

Refilling the tanks is easy with the mess-free fill system. The 7301 model even pauses printing when its low to let you top off without worry. Print resolution is crisp 4800 x 1200 dpi.

It may lag a bit in speed at 15ppm black and 9ppm color but the Smart Tank Plus more than makes up for it in radically lower ink costs. For offices that routinely print hundreds of pages per month, it brings tremendous value.

Buy the HP Smart Tank Plus 7301 on Amazon

Pros

• Jaw droppingly high ink capacity
• Affordably priced for inkjets
• Well designed refillable tanks
• 250 sheet input tray

Cons

• Mediocre print speeds
• Lacks copy/fax functions

Which HP Printer Is Right For You?

All of these capable HP printers represent their respective categories very well. So which one makes the most sense for your home or small business?

Here’s a quick recap of what types of offices would benefit from each model:

HP OfficeJet Pro 9025e – The all-around champ that offers robust connectivity and generous ink subscription – best for SOHO offices needing a speedy performer on a budget

HP OfficeJet Pro 8025e – Penny pinching home offices benefit from amazing 8 month ink subscription bundled with this discounted workhorse

HP Color LaserJet Pro M479fdw – With sharp professional looking documents and ultra fast 28ppm print speeds, it’s ideal for marketing agencies, law firms and PR companies

HP DeskJet 3755 – Tiny home offices on extremely tight budgets should select this for its compact size and free 4 month ink trial – perfect for students

HP OfficeJet 250 – Road warriors who need to print on the go make use of this lightweight inkjet’s fantastic portability and battery life

HP Smart Tank Plus 7301 – High volumeprinters that output hundreds of pages per week can leverage the radically lower ink costs thanks to supersized refillable tanks

While I recommend the HP OfficeJet Pro 9025e for its strong combination of useful features, your office may benefit more from things like portability or lower operating expenses. Carefully compare these printer’s strengths against your needs.

Utilize this advice to pick out an HP printer deal that boosts productivity so your office can operate more efficiently.