Finding The Right Printer for Your Growing Company in 2024

As your startup begins making inroads, a reliable printer can prove one of the most vital tools empowering your ambitions. But the dizzying array of features and models makes picking the perfect fit confusing.

Not to worry! We comprehensively compare the top contenders across key categories to reveal your best options.

This expert guide will illuminate exactly what to look for based on:

  • Your business type and printing needs
  • Budget constraints
  • Workplace size and setup

Follow our analysis to unlock the ideal productivity-boosting printer for your small business this 2024!

Top Picks Across Essential Categories

All-Round Workhorse: Brother MFC-L9570CDW

Brother‘s brand new MFC-L9570CDW color laser all-in-one printer stands atop as the unanimous favorite for delivering exceptional performance, reliability and usability.

Blazing Fast Speeds

Inkjets struggle to match the brisk pace of laser printers. The MFC-L9570CDW truly astonishes with headline print velocities up to 50 pages per minute in both color and monochrome. Even complex brochures with mixed graphics and text finish printing in the blink of an eye.

Worry-Free Convenience

Between its generous 520 sheet main paper tray capacity supplemented by a handy 100-sheet multipurpose tray, you‘ll breeze through extended print jobs without constantly worrying about refills.

Smooth Productivity

A large responsive 7-inch color touchscreen makes managing workflow intuitive. Generous memory buffers ensure the printer never slows down even tackling demanding jobs involving heavy graphics or multiple copies. Robust duty cycles of up to 150,000 pages monthly withstands rigorous use without deterioration in output quality over time.

Affordable Quality

Using Brother high-yield replacement toners, businesses save maximum value – churning out excellent quality color pages at just 8 cents per page, down to only 1 cent for crisp monochrome documents.

For all-round excellence juggling everyday office documents alongside brochures and presentations with finesse, the Brother MFC-L9570CDW warrants consideration by any ambitious startup seeking an almost unbeatable productivity edge within budget.

Print Speed50ppm color/mono
Paper Capacity520 sheets
Monthly Duty Cycle150,000 pages
Operating CostsStarts at 1 cent per B&W page

Most Portable: Canon PIXMA TR150

Frequent travelers or mobile workers reliant on printing quotes, invoices or documents on the go need look no further than the exceptionally portable Canon PIXMA TR150.

Despite weighing less than 7 lbs and measuring just 2.6 inches thin, this pint-sized printer delivers the convenience of portable printing just about anywhere your business takes you.

The removable rechargeable battery remarkably handles up to 330 pages on a full charge. Paired with an optional backup UBS power bank, you gain unlimited untethered printing while in transit.

Setting up connections on the fly proves equally seamless – linking your smartphone, tablet or laptop wirelessly via Wi-Fi direct or Bluetooth LE within seconds.

For retail stores that need receipts or quotes printed offline while conducting field surveys or visiting vendors, realtors furnishing property listings on the spot for clients, or creative agencies mock-printing design prototypes on the move, the TR150 makes a compelling travel companion.

While not the fastest for high volumes, it empowers productivity in scenarios where portability ranks above all else.

Print Speed9.2ppm black/white, 5.5ppm color
Battery LifeUp to 330 pages per charge
Dimensions7.3′′ x 12.7′′ x 2.6′′
Weight6.61 lbs

Best Value: HP Color LaserJet Pro M255dw

If optimizing value appeals foremost, HP delivers a reasonably priced color laser printer minus the steep overheads of superior models – ideal for budget constrained startups or solo entrepreneurs.

Despite cost-savings, the LaserJet Pro M255dw impresses on core performance fronts:

Swift and Steady

HP configures the M255dw to sustain brisk speeds up to 22 pages per minute for both color and monochrome documents. Modified power circuitry ensures consistent velocity even under demanding loads.

Convenient Connectivity

You gain the flexibility to position the printer anywhere most convenient, without worrying about access to wired ethernet thanks to default Wi-Fi and Wi-Fi direct wireless connectivity. Reliably quick links mean you don‘t lose time waiting for documents.

Efficient Savings

Automatic two-sided printing coupled with cost-effective Original HP toners scaling up to 700 pages between changes add up to long-term savings. Attractive running costs of just 10 cents per color page help protect slim budgets.

For cost-focused startups primarily reliant on producing sharp, professional documents aligned with your company‘s branding to impress clients, the HP Color LaserJet Pro M255dw delivers genuine value at under $300.

FunctionsPrint, Scan, Copy, Fax
Print SpeedUp to 22 ppm black and color
Paper Capacity150 sheets
2-Sided PrintingAutomatic

Best Shipping Labels: DYMO LabelWriter

Ecommerce companies juggling inventory or logistics firms managing global supply chains require specialized label printers. The DYMO LabelWriter 450 Turbo connects directly with shipping carriers like USPS and FedEx to autogenerate tracking labels on demand.

Lightning Fast

Churning out batches of labels at speeds up to 71 per minute, it works blazing fast. Thermal printing technology generates smudge and water-resistant prints able to withstand shipping wear and tear.

Any Size You Need

DYMO offers an enormous range of label sizes from 1-inch squares through 4-inch widths on rolls up to 300 feet long. Easily generate multi-size batches in one go without wasting sheets. Additional specialty labels facilitate everything from file organizing to asset tagging.

Carrier Compliant

Certified compliance with shipping carriers means labels scan accurately throughout the fulfillment chain reducing delivery failures. Formats integrate easily with ecommerce marketplaces like eBay, Etsy and Amazon including FBA labels.

For retail, logistics or warehouse based small businesses fulfilling high volumes of orders daily, the DYMO LabelWriter 450 Turbo supercharges productivity.

Print Speed71 labels per minute
Media HandlingRolls up to 300 feet
Label Sizes30+ formats
CompatibilityUSPS, UPS, FedEx

Best Photo Printer: Canon PIXMA PRO-200

For photography studios catering to events, weddings or advertising needs, print quality makes or breaks your business. Unsurprisingly Canon‘s professional grade PIXMA PRO-200 output trumps comparably priced photo printers aimed at consumers.

Stunning Images

An advanced 8 dye ink system incorporating a Chroma Optimizer nozzle for improved contrast and reduced graininess outputs incredible photos. Vibrant colors and tack-sharp details even at large enlargements look fantastic. Expect visuals that make clients go wow!

Versatile Media Choices

Print stunning borderless photos, limited edition fine art prints, posters, banners and framed canvas pieces on media types ranging between premium matte papers through art stock and fine art canvas sheets up to 0.8 mm thick.

Enhanced Productivity

Faster print head scanning via an adjustable light source saves time. Improved wireless connectivity compared to prior models streamlines photo transfers from phones, tablets and cloud services. Canon‘s Print Studio Pro plug-in assists with precise color, cropping and batch processing refinements.

For photography centric creative businesses, the Canon PIXMA PRO-200 facilitates incredible quality fine art and photo reproduction prints adding professional polish that make clients take notice.

Maximum Print Size13′′ x 19′′
Ink System8 Dye colors + Chroma Optimizer
Print ResolutionUp to 4800 x 2400 dpi

Key Buying Considerations

Beyond matching a printer‘s capabilities to your specific business requirements, a few vital factors encompass:


Compare maximum monthly duty cycles before choosing. Basic devices handle 500-1000 pages. Moderately busy offices need 2500-5000 capacity. Major corporations require 10,000+ monthly capacity. Printers rated for higher volumes better withstand punishing workloads.


Access pin codes prevent unauthorized printing. Network authentication blocks outsider access. Hard drive encryption protects sensitive data during service calls. Security proves vital for legal, financial or healthcare sectors.

Connectivity + Compatibility

Wi-Fi, Wi-Fi Direct, Bluetooth Smart connectivity matter most now. Ensure OS/software compatibility with your workplace device infrastructure before purchase surprises.

Operating Costs

Acquisition price marks only half the equation with consumables like ink/toner amounting to ~80% of lifetime ownership costs according to industry estimates. Calculate cost per page comparisons between manufacturers using page yield ratings to minimize this.

Why Reliable Printing remains Vital for Ambitious Enterprises

Skeptics questioning the ongoing relevance of printed documents in a increasingly paperless world should consider key factors underscoring their sustained importance:

Professional Presentations

Despite the proliferation of mobile devices and screens, crucial client meetings retain reliance on crisply printed marketing collateral and well formatted proposals for maximum impact to clinch deals.

According to Norman Printing, 68% of B2B decision makers cite printed sales/marketing content as important influencing factors during vendor/partner selections. Professional print quality offers a subtle edge over purely digital interactions.

Signing Contracts

While routine collaboration traffic transitions online progressively, printed contracts requiring signatures, in-person notarization or raised embossing seals remain legally mandatory in most global jurisdictions. This sustains demand despite eSignature services gaining gradual traction.

Shipping Labels

Between surging global ecommerce and interdependent supply chains spanning continents, labels enable tracking inventory and shipments essential for businesses managing stock or deliveries. Despite wireless advancements, printed labels endure due to regulatory requirements.

Key Takeaways

  • Don‘t compromise print quality and reliability despite ballooning workloads
  • Seek productivity boosting features like auto two-sided printing, bigger paper input trays, anti-jam sensors and fast first page out times
  • Consider operating costs, security provisions beyond just upfront price
  • Evaluate specific requirements like networking, OS compatibility, specialty media handling
  • Invest Wisely based on business printing needs!

The right printer saves money over the long run compared to continually replacing cheap models and enhances professional capabilities that could directly impact your company‘s client perceptions and bottom line revenue.

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